1.
Overall
responsible for day to day handling of Library related aspects - Library (Members / Student) stock
management (Books, magazines, Periodicals):
·
Follow laid down process for Library
Management. Update the same with approval as and when required.
·
Identification of new publications / magazines,
approval of the same from Office Bearers, Follow up with Suppliers for
Purchasing, and for their bill & payment.
·
Numbering the new books / magazines, &
placing it in the shelf Subject-wise / Serial wise.
·
Maintaining of books in the Library
·
Follow up for free subscription of Magazines
·
Renewal of subscriptions
·
Binding of Magazines
·
Storing the audio recording for all programs
in e-library
·
Making the CDs for the programs for the
members as per their request.
·
Maintaining the photographs, CD data &
album for each function for library record.
·
Regular disposal process for outdated editions
/ worn out books / magazines, etc. Gifting of the same to other Libraries
·
Lending Books of library to students &
Business Consultancy to members as per their requirement
·
Follow- up with students for returning the
books.
·
Maintaining the register for books issued
& the details of the student
·
On members request identifying cases from ITR,
CTR online CD & BCA Journal CD and issuing the print outs against a fee.
·
Receiving the Tribunal Cases Part B,
numbering, listing & maintaining it in a file along with a set of Xerox
copy.
·
Issuing the cases to the members &
maintaining appropriate record.
·
Maintain appropriate records for all
operations and prepare Periodical Reports on operations of Library
·
Stock control/audit of library books twice in
a year
·
Maintaining the Imprest Account of ICAI and
ensure that we receive all approved publications. Keeping a follow up for
invoice and ensure adequate imprest balance.
2. Overall responsible for the Coordination
of the BCAS Journal
·
Follow laid down process for Journal
Management. Update the same with approval as and when required.
·
Follow-up with all Feature writers for journal
& getting the articles as per scheduled laid down
·
Receiving the articles / society news /
tribunal cases / from the writer & sending it to Journal Committee or
designated individual for approval.
·
Entering the Details of the articles / society
news & the details of the writer in the Register so designed.
·
Follow up with the Regular advertisers, new
advertisers for sending the advertisement, solving their queries regarding
the mode of payment, tariff rates, discounts allowed, payments, issuing
receipts etc & forwarding the advertisements to the printer.
·
Maintaining the advertisement register and
recording every detail of the advertisement.
·
Compiling of Society News received from Events
department and getting it approved from Joint Secretaries
·
Making analysis of the pages utilized for
advertisement as against the articles.
·
Making analysis of the pages utilized for each
article, feature, advertisement, BCAS announcements & fillers.
·
Follow up with Events team for photographs for
Journal & maintaining the album. Providing caption writing to the printer
for photographs for Journal.
·
Drafting Thank you letters for authors whose
articles has been published in Journal in co-ordination of Journal Committee.
·
After approval of letters sending them to the
respective authors along with the copy of Journal & maintaining a record
of the same.
·
Sending of BCA Journal to the advertisers.
·
Maintain appropriate records for all
operations and prepare Periodical Reports on BCAS Journal
·
Preparing of highlights of the Journal index
for sending it to web subscribers for increasing membership
3. Overall responsible for the Coordination
of the BCAS Newsletter
·
Assisting in coordinating the monthly
newsletter
4. Other miscellaneous work
·
Any other miscellaneous work as and when
directed by the Office-bearers, committee chairman & convenors.
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