Vacancy of Chief Librarian at Public Health Foundation of India, New Delhi

Chief Librarian

Job Description / Responsibilities:

The Chief Librarian shall perform the following duties under the direction and supervision of Director, PHFI:

·         Management and maintenance of technical information products

o    Develop and apply, in accordance with international publication practices, international cataloguing and indexing standards cataloguing and classification of all books and reports in KOHA and follow bibliographic standards and related IT standards and practices for full-text and worldwide access to the institutional and collective memory of the organization.
o    Create, maintain and update metadata in every type and format of PHFI and IIPH information products (word, pdf, audio, video, photos) into Institutional Repository in Dspace.
o    Maintain the library collection by identification, acquisition and withdrawal of materials in accordance with collection and retention policies and procedures.
o    Assign unique numbers for technical publications in collaboration with technical units at IIPHs Offices.
o    Coordinate, prepare, and apply the Cataloguing-in-Publication (CIP) data to all new PHFI/IIPH technical publications following international bibliographic standards.
o    Subject analysis of all PHFI information products and assign Medical Subject Headings (MeSH) to each product in metadata of Repositories.

·         Information and library services

o    Carry out literature search and retrieval of information relevant to user request by analyzing their needs, utilizing the collections and selecting and managing internal and external database services, and other available sources/systems and knowledge of the Organization to provide the needed research service and to compile specialized search services and bibliographic collections for technical projects/programs.
o    Provide reference services by utilizing available information from internal and external resources in every type and format of information including full text, image, audio, video, and bibliographic data relevant to specific user requests.
o    Identify the citations of the document delivery requests not only from PHFI and IIPH but of other staff of sister concerns associated with PHFI  and monitor the turnaround time of the requests through efficient processing of Document Delivery Services (DDS)”.
o    Process "Current Awareness Services" and “Table of Contents Services” through electronic mail alert and maintain/update mailing list of the alert services such as NewsNIC.
o    Support technical units at Regional and Country Offices on reference verification using Vancouver style or Harvard Style as appropriate. Support in developing fund raising proposals for other projects and programmes.
o    Conduct periodically training to IIPHs staff and students on accessing resources of PHFI Libraries.
o    Conduct national and international workshops on technical Library 

Networking with Libraries.
o    Monitor and provide support and trouble-shooting to IIPHs and associated PHFI libraries  on all technical queries related to library services and information management
o    Monitor and ensure the up-to-date information of regional repositories such as Dspace.
o    Working with the IIPHs and other offices associated with PHFI and develop consensus on the libraries' institutional approaches and standards.  Screen all incoming correspondence, documents and reports, identify and highlight those important issues requiring urgent action/decision and submit to the Director, PHFI.  Draft correspondences on library matters as and when required. Act as backup for assistance in publication support.
o    Performing any other duties as may be assigned.

Desired profile of the candidate

Qualifications:

·         Masters level education in Library/Information Science.

·         Training in digital institutional repository or library automation management system or editorial management system.

Desirable

Specialization/ Certificate in health sciences librarianship.

Competencies required

Essential

·         Producing results

·         Fostering integration and teamwork

·         Communicating in Credible and Effective  Way

·         Moving forward in a changing environment

·         Ensuring the effective use of resources

Knowledge & Skills

·         Excellent communication, public relations and interpersonal skills.

·         Thorough Knowledge of WHO and/or the UN Library/information systems at global, regional and national levels; and the principles, techniques and practices of information management and sharing;

·         Ability to work independently, consulting as necessary with supervisors, collaborates with colleagues at all levels in headquarters, regional and country offices: knowledge in WHO procedures would be an advantage.

Experience (Essential)

·         At least 8-10 years of progressively responsible work in an established/official library, preferably a medical or scientific library with electronic information management and dissemination facilities of which at least two to three years in a similar capacity.

Location of posting: PHFI, New Delhi

Applications, along with cover letter and detailed CV, may be sent to: recruitments.phfi@gmail.com by highlighting the Position Code (PHFI/2012/84) and position name in the subject line.  Only shortlisted candidates will be contacted for the interview.

Last Date of Receipt of Applications: 30th November 2012